Once an exclusive attribute for a handful of industries, the IT sector has made some impressive inroads in most of the sectors in less than a decade. So much so that now it is nearly unimaginable to envisage how a particular industry might work without integrating information technology support to it.
And for the legal field, the IT industry has brought the technological bliss in the form of Legal case management software/system. But we humans are creatures of habit. Legal field has always been about “in black and white”. Paperwork has been an integral part of the legal system and it gets the work done, no doubt. But as the time has changed, the process has become more intricate, the demand has shot up and clients want everything done with high precession. Hence, snubbing the use of Legal case management software/system and sticking with just good ol’ paper work will create a major pitfall for a firm which is looking to boost its efficiency and streamline the work. So without much ado, let us take a look at how modern day Legal case management software can benefit a law firm to uncluttered the intricacies of legal paperwork trail and clientele –
1. Better synergy amongst the team members
A law firm with considerable number of clients means a considerable number of meetings. A hearing today, a client meeting tomorrow; keeping a track of it all via paper trail can be tricky. On top of that, ensuring that all the members of the legal team are informed about all the dates, be it courtroom hearing on a client meeting to discuss pressing matter, can be a demanding task in itself. This is where Legal case management system really shines through. By integrating the system with outlook, you can-
- Create calendar appointments with just a few simple clicks and let automated reminders about the appointments reach all the concerned parties so that all are informed without putting in unnecessary effort of establishing communication over calls.
- In case appointments and hearing dates are changed, you can easily push back or bring ahead the appointments to a new date and time.
- In case of any conflicting appointments, an automated warning message along with the timeslot conflict is generated so that you can avoid the embarrassing accidental double-bookings.
2. Stay productive everywhere!
Time is long gone when sticking to the cubical is what a law firm job was all about. It is an era of being productive on the go. A Legal case management software comes in really handy when we talk about ‘keeping your work on your palm’. With an online component being an integral part of the legal management platform, the clients’ can be approached anytime and from anywhere over a secured line. Not only this gets the job done from the place of the choice of the employee, but also helps in establishing more efficient communication tunnel with the clients leaving an indelible mark on their minds about your commitment towards them.
3. Bill it digitally!
Any lawyer worth its salt will be wearing the billable hours proudly as a badge. So adding the technological twist to it, a law firm can really boost the efficiency of how it is billing its clients. By allocating an automated billable system to a particular case handled by a particular lawyer, Legal case management system increases both the accuracy of billing hours and the transparency of the whole process instills confidence in the clients that actual work has been done rather than merely hogwash!
4. Centralized data
Handling legality of a case is not only a complex process but also it involves bringing together a number of resource sources from various departments within an organization. With Legal case management software in place, the data and all the paper trail is located at one place which makes it easier for various personnel from various departments to retrieve it as when required without stalling process for the other resource-arm of an organization.
5. Safeguard the information
Online system of storing the information about case not just provides a loss-less back-up option to a law firm, but also ensures that it is encrypted to avoid any kind of breach. The client’s data and information about the case is of vital importance. Hence, losing it due to file mismanagement or worse, it ending up in the hands of the wrong person can impact not just the business but also the reputation of the firm. Hence Legal case management software is a smarter way to go about safeguarding the data!
So, there you have it. Some of the benefits of using a Legal case management software/system for your law firm so that you are able to keep the success of the firm on an upward trajectory while retaining and gaining more and more clients.